Rental Agreement Booking Form | Beaumont & District Ag Society

BADAS Rental Agreement Booking Form

"*" indicates required fields

Event Name*

Give your event, clinic, camp, or rally a name.

Start Date of Event*

The date that your event, camp, clinic, rally, or competition starts

Last Date of Event*

The date that your event ends.

Haul-in Date

Haul-in date if earlier than the Start Date.

Haul-in Start Time

Estimate the earliest time that particpants will be arriving at the BADAS Fairground on the haul-in date.

Haul-out Date

Haul-out date if later than the last date of the event.

Type of Event*

Facility Required*

Number of Riders (Estimated)*

Total Number of People*

Book toilets for event?*

Yes

Yes for BADAS to book No your group will arrange for toilets.

Special Requests/Instructions

Note:

If you have a large group, are considering using the facility for 2 or more consecutive days (an “event”), and/or require exclusive use of the facility, consider entering into a Rental Agreement for your event. A BADAS Rental Agreement will be prepared by one of the Booking Agents based on the information provided in this form.

Coach:

Note: coach must sign below as Person Responsible-Coach

Name*

First Last

Phone*

Mailing Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Email*

AEF # (or equivalent)*

Booking Contact

If different than the Coach

Name

First Last

Phone

PERSON(S) RESPONSIBLE (PR):

BADAS defines Person Responsible (PR) as an adult who has or shares responsibility for the care, training, custody and management of horses and riders in the group, and for any act performed by any person in the group while it is schooling or riding/driving on the BADAS Fairgrounds. Responsibility extends to ensuring respectful use of the stables and other parts of the BADAS Fairgrounds, payments are correct and made in full, waivers and sign‐in information is correct and complete, and emergency help is obtained if needed. In the case of a clinic or large event, an Alternate Person Responsible should be added, as the person responsible for the respectful use of facilities, and care/conduct while not engaged in training activities

PR COVID Requirement*

The PR must also ensure that all members of the group that will be onsite during this booking are familiar with the COVID-19 Pandemic Protocol for Fairground Users document

Confirmed

Person Responsible (Coach or Booking Contact) - Signature*

Person Responsible (Coach or Booking Contact) - Name*

First Last

Person Responsible (Coach) - Date*

Alternate Person Responsible – Signature

Alternate Person Responsible – Name

First Last

Alternate Person Responsible – Date

*Total Number of People:

Refer to the COVID-19 Pandemic Protocol for Fairground Users document. ‘Total Number of People’ refers to all riders, coaches, parents, entourage, etc. that might join your group during this booking. Beaumont & District Agricultural Society (BADAS) will use this info to enforce our COVID-19 protocol controlling numbers of people using facilities at any one time.

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